Front House Administrator

Established in 1925, PJ Hegarty is Ireland's most progressive building company. We undertake projects throughout Ireland and the UK from offices in Dublin, Cork, Limerick & London and are a leading company in large scale construction.

As a family-owned business, we marked our 100th Anniversary in 2025 and we maintain a firm focus on safety, sustainability, responsible procurement and diversity and inclusion. We pride ourselves on having a good culture, colleagues and an enjoyable friendly working environment.

We are seeking a highly organised and professional Front of House Administrator to join a busy Tier One construction company. This role will be the first point of contact for visitors and internal stakeholders, ensuring a welcoming and efficient front-of-house service while providing vital administrative support across the business.

The Company is an Equal Opportunities employer and recognises its responsibility to provide equality of opportunity to employees and prospective employees.

Our Aim is to ensure that no job applicant or employee receives less favourable treatment on the grounds of religious belief, political opinion, gender, marital status, civil status, sexual orientation, disability, race, age and membership of the Traveller community.

We welcome applications from anyone who is returning to the workplace

The Company will not accept or tolerate any form of discrimination, direct or indirect, by any member of the Company. The Company is committed to the fair treatment of employees at all times.

Front of House & Reception

• Act as the first point of contact for all visitors, providing a professional and welcoming experience
• Manage incoming telephone calls, directing queries appropriately and taking accurate messages
• Handle all incoming and outgoing post, ensuring timely distribution
• Organise and coordinate courier services as required
• Maintain a tidy, professional, and presentable reception area

Administration Support

• Provide administrative support to the Managing Director/Board Directors
• Assist with preparation of documents, reports, and presentations
• Manage diaries, meetings, and travel arrangements where required
• Maintain filing systems (electronic and paper-based)
• Support wider office administration as needed

Stakeholder Engagement

• Work collaboratively with colleagues at all levels of the organisation
• Provide ad hoc support to senior leadership, including the Chairman, when required
• Ensure confidentiality and professionalism in all interactions

Skills / Experience required for the role:
• Strong administrative experience in a busy office environment
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Excellent organisational and time management skills
• Strong communication skills, both written and verbal
• Professional, approachable, and confident manner
• Ability to prioritise tasks and work under pressure

Personal Attributes

• Highly reliable and proactive
• Strong attention to detail
• Comfortable working across all levels of the organisation
• Flexible and adaptable in a fast-paced environment
• Must be proficient and fluent in English.