Facilities Coordinator and Site Ambassador

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve - we care.

What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow's health today, we want to hear from you.

We are seeking a Facilities Coordinator/Ambassador to serve as the primary on-site point of contact for day-to-day facilities operations and front-of-house services at McKesson's Cork, Ireland office. This role ensures that all visitors are received in an informative and friendly manner, the nature of each visit is understood and channeled appropriately, and the workplace remains safe, welcoming, and well-run.

Working in close partnership with the Facilities Management services team, the Facilities Coordinator / Ambassador supports employees, visitors, and business partners and delivers a high-quality workplace experience aligned with McKesson's Ways of Working.

Reporting to the Director, Real Estate - International (M4), the Facilities Coordinator / Ambassador helps deliver consistent, value-based services that enable the Cork business to focus on its core areas of excellence, and partners with the Corporate Real Estate team to enhance the end-user experience for employees, customers, and visitors.

Key Responsibilities

Front-of-House & Guest Services (30%)

• Greet, welcome, and announce employees, visitors, clients, applicants, and external partners in an informative and friendly manner.
• Manage visitor sign-in and badging; follow security procedures for recording guests, suppliers, and other visitors; arrange escorts as needed; issue visitor passes and validate parking.
• Maintain a neat, safe, organized, and welcoming reception area; request building housekeeping services as needed.
• Ensure meeting room readiness; assist with scheduling and preparing meeting and conference rooms, coordinating room setup and the delivery of catering.

Facilities Operations (35%)

• Coordinate daily facilities services including cleaning, catering, security, waste, and vending.
• Monitor office readiness and address maintenance or service issues promptly.
• Support space moves, desk setups, and meeting room configurations.
• Act as on-site liaison for facilities vendors; log and track work orders and service requests.

Administrative & Workplace Support (20%)

• Provide administrative support to the office location across reception, mail, and meeting / location services.
• Support onboarding, office events, employee queries, and day-to-day workplace needs.
• Maintain basic facilities records, inventories, invoices, filing, and mailing systems using technology tools, and track operational metrics.
• Review files, records, and other documents to obtain information and respond to requests, ensuring information is readily available for audits.
• Perform other clerical duties such as compiling, copying, sorting, and filing records, and other duties as assigned.

Health, Safety, Compliance & Continuous Improvement (15%)

• Support health & safety processes, emergency preparedness, and contractor access in partnership with the Facilities Management team.
• Perform duties in compliance with all relevant company standard operating procedures and policies.
• Maintain appropriate communications with all levels of the organization.
• Recommend improvements to processes and internal control activities.

Minimum Job Qualifications

Critical Skills / Business Experience

• 2-4 years' experience in facilities coordination, office management, hospitality, guest services, or a receptionist / front-office role.
• Strong customer service, communication, and interpersonal skills, with solid written and verbal communication.
• Experience working with vendors and service providers.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office (Outlook, Excel, Teams).
• Hands-on experience with office equipment (e.g., printers, copiers. AV/conferences rooms).
• Professional attitude and appearance; customer-focused, approachable, and service-oriented.
• Calm and adaptable in a fast-paced environment, with strong follow-through and a problem-solving mindset.
• Strong multitasking and time-management skills, with the ability to prioritize tasks.

Preferred / Specialized Knowledge / Skills

• Experience in a corporate or multinational office environment
• Exposure to health & safety or facilities management systems
• Experience with iOffice or other facility operations software

Education

• Secondary education (Leaving Certificate) required; a third-level qualification or equivalent work experience in business, hospitality, facility operations, or a related field preferred.

Working Conditions

• Environment: On-site role based at the Cork, Ireland office; primarily reception / front-of-house and general office, with regular movement around the building.
• On-site presence required during core business hours; minimal travel.
• Physical requirements: general office, with occasional light lifting and standing associated with meeting-room setups, moves, and front-of-house duties.

At McKesson, we care about the well-being of the patients and communities we serve, and that starts with caring for our people. That's why we have a Total Rewards package that includes comprehensive benefits to support physical, mental, and financial well-being. Our Total Rewards offerings serve the different needs of our diverse employee population and ensure they are the healthiest versions of themselves.

As part of Total Rewards, we are proud to offer a competitive compensation package at McKesson. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. The pay range shown below is aligned with McKesson's pay philosophy, and pay will always be compliant with any applicable regulations. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered.

Our Base Pay Range for this position

€54,000 - €90,000

McKesson has become aware of online recruiting-related scams in which individuals who are not affiliated with or authorized by McKesson are using McKesson's (or affiliated entities, like CoverMyMeds or RxCrossroads) name in fraudulent emails, job postings or social media messages. In light of these scams, please bear the following in mind:

McKesson Talent Advisors will never solicit money or credit card information in connection with a McKesson job application.

McKesson Talent Advisors do not communicate with candidates via online chatrooms or using email accounts such as Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with candidates.

McKesson job postings are posted on our career site: careers.mckesson.com.