Warehouse Coordinator
Actylis is a global solutions provider with over 75 years of experience, specializing in streamlining the management of critical ingredients and raw materials for our business partners.
We offer both sourcing and manufacturing solutions tailored to meet diverse and evolving needs, ensuring a reliable, agile, and secure supply network. Our commitment to customization allows us to create flexible solutions, whether it's a unique specification, custom packaging, or tailored logistics strategies.
With deep expertise in quality and regulatory compliance, sourcing and logistics management, analytical services, and R&D support, we reduce complexities and mitigate risks, empowering our partners to focus on growing their business.
In furtherance of that goal, Actylis is seeking new members of the team. This expansion, coupled with a comprehensive benefits package, and opportunities for challenge and growth, make Actylis the ideal place to work and thrive. We hope you'll consider joining us!
Position Summary
The Warehouse Coordinator is responsible for all warehouse activities across the business using the ERP system including warehouse stocks, ensuring that all orders are prepared and ready for shipment in a timely fashion, and completing the dispatch quality check. The role also includes the responsibility of maintaining the Warehouse to GMP standard and carrying out cleaning duties as requested.
Responsibilities will include:
Warehouse Maintenance:
Complete monthly stock takes and ensures that all products/packaging are labelled appropriately and materials available upon production
Maintaining the warehouse, yard and loading bays to agreed hygiene standards; ensuring hygiene and health and safety standards are maintained and followed at all times
Complete cleaning records for the warehouse
Ensure warehouse doors are kept closed, except when loading and unloading, all external doors to warehouse are locked when not in use
Maintain the chemical storage cabinets
Ensure racking is loaded safely and products are stored in correct areas
Ensure all allergens and non-allergens are stored correctly in the warehouse
Ensure all floors are clean, when floors are being washed place safety signs on floor
Ensure access to warehouse is restricted only to production staff where acceptable.
Ensure all unsuitable pallets are removed from the site on a regular basis
Responsible for making sure that all carboard is recycled in baler and all non-recyclable waste is removed to large refuse bin
Ensure all equipment in warehouse is suitable and fit for purpose
Maintain quarantine area
Logistics & Inventory management:
Receipting and checking deliveries using the ERP system
Inventory accuracy
Coordination of supply chain
Logistics coordination and support
Monitor inventory stocks to identify purchasing needs
Determine items for order/reorder
Liaise with warehouse staff to ensure all products arrive in good condition
Shipping (Incoming and Outgoing):
Prepare orders for shipping
Prepare documents, such as work orders, bills of lading, or shipping orders, to route materials.
Unload and load deliveries
Complete and maintain all goods inwards/outwards documentation and records
Inspection of incoming and outgoing deliveries (loading inspector) for correct quantity and acceptable quality
Examine shipment contents and compare with records, such as manifests, invoices or orders to verify accuracy
Responsible for completing the dispatch checks
Ensure labelling of all products inwards and outwards are correct and meet A&C Bio Buffer Ltd. and customer requirements, respectively.
Ensure all trucks/vans delivering or collecting from the site enter and leave in a safe manner
Complete log book of all deliveries and collections
Liaise with purchasing department re delivery schedule
Contact carrier representatives to make arrangements or to issue instructions for shipping and delivery of materials
Rectify problems such as damages, shortages or nonconformance to specifications
Record shipment data, such as weight, charges, space availability, damages, or discrepancies, for reporting, accounting, or recordkeeping purposes.
Production:
Prepare raw material batches for production including ingredients and packaging
Ensure all pallets of part bags and part packaging in the warehouse are fully labelled, sealed and covered
Deliver or route materials to departments including manufacturing using forklift/pallet truck
Audits:
Accompany third party auditors/inspectors.
Required Experience & Knowledge
EDUCATIONAL/EXPERIENCE REQUIREMENTS:
Bachelor's degree or diploma, certificate or equivalent experience in Warehouse Management, Logistics, Supply Chain Management
2+ years previous industry experience (shipping and receiving)
Industry knowledge
GMP knowledge
Sound knowledge of health, safety and environmental regulations
DGSA certified preferred
Lean six sigma experience preferred
SPECIFIC KNOWLEDGE, SKILLS, ABILITIES:
Systems thinking, understands interdependencies within the organisation. Establishes systems, processes and policies that are aligned with the business objectives
Possess a strong sense of organization and priorities
Strong communication skills oral and written
Effective problem solving
Ability to comply with safety and regulatory standards
High standard of housekeeping and cleanliness
Strong team player, motivates others and builds effective relationships
Excellent organizational skills and ability to multitask
Strong attention to detail, excellent follow-up skills and proactively takes initiative
Exceptional oral & written communication skills
Ease with information technology, and/or advanced computer skills
Computer literate
Time management
Ability to read, follow and understand instructions
Physical Demand
Supervisory Responsibilities
None
Work Environment
Actylis is an Equal Opportunity Employer. Actylis US does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.
