Office Administrator

The Company

Carey Building Contractors' expertise spans the Construction Industry spectrum from smaller specialised renovations to multimillion euro projects. We specialise in Healthcare, Industrial, Commercial, Residential, and Institutional Projects within the Public and Private sectors spanning a diverse geographical area.

The Role

Carey Building Contractors are seeking an Office Administrator to join their team in Galway. This is a permanent, full-time role.

Responsibilities

• Answering incoming calls, receiving messages and transferring calls to appropriate departments

• Management and distribution of all incoming post, deliveries and general communications

• Organising and scanning of invoices and emailing to relevant Quantity Surveyor and Accounts Dept

• Management of office supplies inventory and placement of orders to ensure adequate stock level

• Printing and organising A1 and A3 drawings for site

• Liaising with Project Managers regarding completion of Contractor’s Reports for biweekly/monthly site meetings using Adobe Acrobat

• Working with Procore and Aconex software applications to:

• Set up projects.

• Upload drawings, specifications and documents

• Adding companies and users upon request

• Assisting users if they have any issues in relation to any aspect of Procore or Aconex

• Booking accommodation for site personnel as required

• Any other ad hoc duties as required

Candidate Requirements:

• Well organised, self-motivated, excellent interpersonal and communication skills

• Must have fluent English and be eligible to work in Ireland

• Experience of working in a similar role is essential.