Grade IV Clerical Officer

Job Description TTM Healthcare are delighted to partner with our client in the Public Sector to recruit a Grade IV Clerical Officer to join their team in Cork City. Job Details Location: Cork City Hours: Monday to Friday, 9:00am - 5:00pm Contract: Month-to-month rolling contract Pay: 19.97 - 30.67 per hour (depending on relevant public sector experience) Key Responsibilities The successful candidate will provide administrative support within a busy environment, ensuring the effective coordination of office processes, accurate record management and the delivery of efficient administrative services. Duties will include: Providing administrative support to the department and wider team. Managing documentation, correspondence and records with a high level of accuracy and attention to detail. Maintaining confidential files, databases and electronic records in line with GDPR requirements. Carrying out accurate data entry and updating information systems. Preparing reports, spreadsheets, correspondence and administrative documentation. Managing reception duties. Operating a busy switchboard and handling telephone and email enquiries professionally. Managing diaries, appointments, meetings and general office coordination. Preparing meeting agendas, taking minutes and circulating relevant documentation. Processing invoices, purchase orders and financial documentation. Using Microsoft Office Suite, particularly Excel, Word and Outlook, to manage information and produce reports. Maintaining effective filing systems and ensuring documentation is processed accurately and efficiently. Supporting the development and implementation of administrative procedures and processes. Monitoring workloads, prioritising tasks and meeting deadlines in a fast-paced environment. Providing guidance and administrative support to colleagues as required. Working collaboratively with internal departments and external stakeholders. Essential Requirements Strong administrative experience within a busy office environment. Excellent IT skills with strong proficiency in Microsoft Office Suite, particularly Excel, Word and Outlook. Experience managing databases, records and confidential information. Experience with reception, switchboard and customer-facing responsibilities. Excellent organisational skills with the ability to manage competing priorities. Strong attention to detail and accuracy. Excellent written and verbal communication skills. Ability to work independently while also contributing effectively as part of a team. Professional, reliable and adaptable approach to work. If you meet the above requirements and are interested in this opportunity, please apply with your up-to-date CV as soon as possible.