Assistant Facilities Manager

About the Role:

As a CBRE Assistant Facilities Manager, you will join our dedicated Facilities team on our client site in Dublin 1.

This job is a part of the Facilities Management functional area.

What You'll Do:

• Ensure all vendors deliver services in line with the contractual obligations
• Resolve any supplier issues directly with vendors
• Become conversant with client CAFM system ensuring SLA's are achieved at all
• Become conversant with all client platforms and manage same
• Responsible for client presentation areas
• Schedule Monthly meetings with the client team to discuss, review and manage the vendors service levels
• Notate and report all findings in a monthly report
• Raise Purchase Orders and process / endorse client invoicing
• Ensure a working escalation process is in place and establish a rota for call outs
• When required, escalate any emergencies connected with the facilities or equipment
• Co-ordinate access of Vendors with assistance from client security team
• Ensure office equipment is in working order and has sufficient supplies
• Office inspections, recording any faults
• Carry out cleaning audits in conjunction with the cleaning Vendor
• Assist in keeping FM Location Operational Manual and Playbooks up to date
• Ensure a professional / courteous working relationship is maintained with the Landlords and their representatives
• Responsibility for the continual development of the FMC
• Ensure all kitchens are fully stocked with provisions and any shortfalls are identified
• Setting of targets and training for the FMC
• Ensure that all vendors passes are returned to client and NDA's are completed / filed
• Identify service shortfalls and bring to the attention of the CBRE leadership team
• Ensure that all PPM's are carried out as scheduled

What You'll Need:

• Bachelor's Degree preferred
• 5 years of relevant experience within Facilities Management
• Understanding of existing procedures and standards to solve slightly complex problems.
• Ability to analyze possible solutions using technical experience to apply appropriate judgment and precedent.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.