Grade IV - Catalogue Officer

Overview

Post Title:

Grade IV Catalogue Officer

Post Status:

Permanent Contract

Department

Finance Department

Location:

Beaumont Hospital

Reports to:

To the Catalogue Supervisor in the first instance and the Supplies Manager

Salary:

Appointment will be made on Grade IV salary scale at a point in line with Government pay policy.

36,470 to 56,018 LSI

Hours of work:

Full-Time - 35 hours per week

Closing Date:

12 noon on 21/7/2026

Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.

INTRODUCTION

The Procurement Function of Beaumont Hospital is responsible for ensuring the Hospital's compliancewith national and European purchasing regulations, for conducting tendering competitions and forimplementing contracts and framework agreements.The Supplies Department of Beaumont Hospital is responsible for managing the Hospital's materialand supply requirements, for ensuring the prompt and reliable supply of all equipment andconsumables utilised by the Hospital and for safeguarding the timely delivery of vital suppliesthroughout the Hospital's wards and clinical areas.Maintaining the accuracy of the Hospital's catalogue of products is vital to ensuring (i) compliancewith the procurement regulations, (ii) the prompt delivery of medical products and consumables and(iii) accurate cost reporting. The successful candidate will assist the Catalogue Supervisor inmaintaining Beaumont Hospital's catalogue.

Responsibilities

Assisting the Catalogue Supervisor in sanitising the catalogue to remove duplicate andinaccurate items.

Amending the catalogue as directed to reflect amendments to prices and product description.

Ensuring that price increases and catalogue amendments are uploaded in a timely manner.

Cataloguing new items introduced to the Hospital following a tender process.

Ensuring that catalogued items are attached to relevant contracts.

Setting-up new suppliers, to include verifying evidence of tax clearance status and insurance.

Communicating with internal and external stakeholders (including Hospital end-users andexternal suppliers) in a professional and courteous manner.

Ensuring a high level of communication within the Procurement Function and the SuppliesDepartment.

Undertaking administrative duties related to all systems and procedures ultilsed within theProcurement and Supplies Department (to include, but not limited to, GRNs, Supplier Portals,requsitioning, stock management, etc.)

Undertaking any other duties as reasonably directed by the Head of Procurement, the DeputyHead of Procurement, the Supplies Manager and/or the Catalogue Supervisor.

Qualifications

Mandatory

In exercise of the powers conferred on me by Section 22 of the Health Act 2004, I hereby approve thequalifications, as set out hereunder, for the appointment and continuing as Assistant Staff Officer,Grade IV in the HSE.

1. Professional Qualifications, Experience, etc

(a) Eligible applicants will be those who on the closing date for the competition:(i) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutoryhealth agencies, or a body which provides services on behalf of the HSE under Section38 of the Health Act 2004.

Or

(ii) Have obtained a pass (Grade D) in at least five subjects from the approved list ofsubjects in the Department of Education Leaving Certificate Examination, includingMathematics and English or Irish1. Candidates should have obtained at least Grade Con higher level papers in three subjects in that examination.

Or

(iii) Have completed a relevant examination at a comparable standard in any equivalentexamination in another jurisdiction.

Or

(iv) Hold a comparable and relevant third level qualification of at least level 6 on theNational Qualifications Framework maintained by Qualifications and Quality Ireland,(QQI).Note1:

Candidates must achieve a pass in Ordinary or Higher level papers. A pass in a foundation levelpaper is not acceptable.

Candidates must have achieved these grades on the Leaving Certificate Established programmeor the Leaving Certificate Vocational programme.

The Leaving Certification Applied Programme does not fulfil the eligibility criteria.

and

(b) Candidates must possess the requisite knowledge and ability, including a high standard ofsuitability, for the proper discharge of the office.

2. Age

Age restriction shall only apply to a candidate where s/he is not classified as a new entrant (withinthe meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004). Acandidate who is not classified as a new entrant must be under 65 years of age on the first day ofthe month in which the latest date for receiving completed application forms for the office occurs.

3. Health

Candidates for and any person holding the office must be fully competent and capable ofundertaking the duties attached to the office and be in a state of health such as would indicate areasonable prospect of ability to render regular and efficient service.

4. Character

Candidates for and any person holding the office must be of good character.

Desirable Criteria

The successful candidate will possess demonstrable experience of the Integra Finance Systemor equivalent.

The successful candidate will possess demonstrable experience of having worked with a highvolume supply catalogue, to include amending price information.

The successful candidate will possess demonstrable experience of having worked in a highvolume data entry position.

The successful candidate will possess a demonstrable ability to work independently to a highstandard.

The successful candidate will possess excellent verbal and written communication skills.

The successful candidate will possess strong attention to detail.

The successful candidate will be fully IT-literate and will be comfortable using MicrosoftOutlook, Excel and Word.

Informal enquiries to:

Edele Lambert by email - edelelambert@beaumont.ie