HR Operation Specialist
Job Title: HR Operation Specialist
Job Summary: The HR Operation Specialist is responsible for delivering efficient, accurate, and compliant HR administrative and operational support throughout the employee lifecycle. This role ensures that HR processes, systems, and records are maintained to a high standard while providing excellent service to employees, managers, and external stakeholders. The successful candidate will contribute to continuous process improvement.
Responsibilities:
Manage employee onboarding and offboarding processes.
Maintain accurate employee records within the HR System
Process employee changes including promotions, transfers, salary changes and contract amendments.
Prepare and validate Payroll
Provide administration support to the HR Team assisting with all general HR duties.
Collate data from the HR System and design and prepare relevant HR reports on a weekly and monthly basis.
Ensure that all HR information and filing is kept up-to-date.
Coordinate induction activities and deliver HR induction to all new starters. Ensure all induction presentations are up to date with current information.
Participate in the development and implement of HR policies, processes and programs.
Support training activities including scheduling of training events, promotion of training programmes and updating internal training tracker and training records – ensuring compliance with training process.
Coordinate the Graduate Recruitment Programme activities in Ireland and the UK including engagement with universities, students and hiring managers to ensure that the Catalyx brand and Graduate Programme is visible and managed effectively.
Assist with implementation of new HR information system into Catalyx. Responsible for maintaining HR data inputs once system is live.
Manage regular communications and reports to Finance relating to new hires, leavers, compensation and ad-hoc changes.
Participate as a member of the Sports Social committee.
Manage Employee Pension and Healthcare Schemes.
Issue and renew employment contracts / update organisational chart / completion of salary certificates, employee confirmation letters etc.
Assist HR Team with ongoing improvement processes
Manage the HR Helpdesk within agreed SLA time frame
Actively be involved in HR Projects as they arise.
Other duties as required.
Qualifications
Essential
Professional HR qualification or equivalent experience.
Two years’ experience in HR administration or HR operations.
Experience using HR Information Systems (HRIS).
Skills Competencies
Strong organisational and time management skills.
Excellent attention to detail and accuracy.
High level of confidentiality and professionalism.
Strong communication and interpersonal skills.
Customer-focused approach.
Ability to manage multiple priorities.
Proficiency in Microsoft Office, particularly Excel.
Experience with HRIS platforms
