Healthcare Administrator
Who We Are
Irish Hospice Foundation (IHF) is a national charity that addresses dying, death and bereavement in Ireland. Our vision is an Ireland where people facing end of life or bereavement, and those who care for them, are provided with the care and support that they need.
Through advocacy and education, and the provision of services such as Nurses for Night Care and the Bereavement Support Line and our national programmes such as Hospice Friendly Hospitals, Dying Well at Home and Caru – Supporting Care Compassion at End of Life in Nursing Homes, Adult Bereavement Programme and Irish Childhood Bereavement Network, IHF works to ensure that every person in Ireland can die and grieve well, whatever their age and wherever the place.
About the Role
Job Purpose: This role will provide administrative support to the following programmes Caru 3 days per week and Public Engagement / Healthcare 1.5 -2 days per week with flexibility as needed.
Salary: €28,518 to €33,551 depending on experience
Contract Type: 1 Year Fixed Term Contract (37 hours a week)
Job Location: Our offices are based on Nassau St., Dublin 2. We have a hybrid work model in place (a minimum requirement of 2 days a week in the office).
Reporting to: Caru Programme Manager
Responsibilities:
Assist in managing the contacts list for both programmes using Mailchimp and Excel. Comply with GDPR processes.
Support with the set-up and delivery of webinars and meetings (virtual and in person) and support external network days.
Assist in the website development for the programmes and regular updating of the intranet and website and newsletter support.
Assist in evaluation and reports processes for the programmes.
Assisting with gathering KPI’s for monthly and quarterly reports for both programmes.
Support the education and training processes: respond to training queries; book trainings; maintain communication; issue certificates; disseminate resources; generate evaluations and provide reports.
Maintaining records of workshops, seminars, and events, including inputting of evaluation data and compilation of records.
Demonstrates a willingness to become involved and help team members if they are under pressure
Support the implementation of salesforce including data gathering and report generation
To work in line with and stay up to date on policies and procedures move
Delivers within timescales and to a quality standard
Provide reception cover when needed.
Any other tasks as may be assigned by the manager or designated person.
Qualifications and Experience
IHF is open to applications from candidates who have experience in most but not all of the following areas. The successful candidate will be supported through their induction to increase their knowledge and ability to deliver on the responsibilities outlined here. Further training and ongoing support will be available.
Essential:
Minimum of two years' experience in a similar role.
Proven ability to multi-task, be self-directed and manage time effectively.
Excellent interpersonal and writing skills
Ability to manage competing demands and work to deadlines
Excellent attention to detail
Fully proficient in MS Office – specifically Excel and PowerPoint
Strong organisational skills
Ability to work on own initiative
Desirable:
Knowledge of a CRM, e.g. Salesforce
The above Job Specification is not intended to be a comprehensive list of all duties involved, and, consequently, the post holder may be required to perform other duties as appropriate to the post that may be assigned to them from time to time and to contribute to the development of the post while in office.
Benefits Include
Pension
As a member you will be required to make a pension contribution of 5% on your gross annual salary. IHF will contribute 10% on your behalf to a company contributory pension scheme.
Death in Service
4 times annual salary
Income Protection
75% of salary and cover pension contributions
Annual Leave
23 days per year (increased with service)
Additional Leave Days
Closure of the office on Good Friday, half day Christmas Eve and time between Christmas and New Year
Sick Pay
Up to 6 months certified sick leave
Hybrid Work Arrangement
2 days working from the office
Maternity Leave
26 weeks fully paid maternity leave (less social welfare benefits)
Adoptive Leave
24 weeks fully paid adoptive leave (less social welfare benefits)
Paternity Leave
2 weeks fully paid paternity leave (less social welfare benefits)
Sabbatical Leave
Opportunity to take Sabbatical leave after 5 years of service
Opportunities for training and workplace development
Flexible work options
Access to our Employee Assistance Programme
Travel (bike-to-work schemes/tax saver commuter tickets)
Application Procedure
Closing date for applications is 15th July 2026
Applicants should submit a CV (max. 2 pages), detailing relevant experience, along with a covering letter outlining the reasons they believe they are suitable for this role.
Applicants will be short-listed based on information supplied.
Late or incomplete applications will not be accepted.
Should the person recommended for appointment decline, or having accepted it, relinquish it, or if an additional vacancy arises, IHF may, at its discretion, select and recommend another person for appointment on the results of this selection process.
Candidates must be legally entitled to work in Ireland at the time of application.
If you require accommodations to be made during the recruitment process, or have questions relating to accessibility, please contact us.
