Mobilisation Coordinator

Job Description Step into a pivotal role where you'll coordinate the smooth mobilisation of talent into new assignments, ensuring projects start on time and clients receive a seamless service. Working remotely, you'll be the central point of contact between candidates, internal teams, and external stakeholders, driving an efficient and professional onboarding experience from offer to start date. About the Role: As a Mobilisation Coordinator, you will manage the end-to-end mobilisation process for new hires and contractors, ensuring all resourcing, compliance, and onboarding activities are completed accurately and on schedule. You'll play a key role in candidate engagement, keeping individuals informed, supported, and motivated throughout the mobilisation journey. Your work will directly impact delivery timelines, candidate satisfaction, and overall service quality. Key Responsibilities: * Coordinate the mobilisation of candidates from offer acceptance through to their first day, ensuring all steps are completed within agreed timeframes. * Liaise with internal resourcing, recruitment, HR, and operations teams to align start dates, project requirements, and onboarding activities. * Maintain regular contact with candidates to provide updates, manage expectations, and address any queries or issues during the mobilisation process. * Track and manage documentation, checks, and approvals required for mobilisation, ensuring all records are accurate and complete. * Prepare and issue mobilisation-related communications and information packs to candidates and relevant stakeholders. * Monitor mobilisation progress using internal systems and trackers, escalating risks or delays and implementing corrective actions. * Support continuous improvement by identifying process gaps or inefficiencies in mobilisation workflows and suggesting practical solutions. * Provide clear, timely reporting on mobilisation status to management and project teams as required. Key Requirements: * Proven experience in a coordination role within recruitment, resourcing, or workforce planning. * Strong background in candidate engagement, with the ability to build rapport and maintain regular, professional communication. * Demonstrable experience managing multiple cases or projects simultaneously in a fast-paced environment. * Excellent organisational skills with high attention to detail and accuracy in documentation and data entry. * Confident communicator, able to work effectively with stakeholders at different levels across remote and distributed teams. * Comfortable working with digital tools, applicant tracking systems, and spreadsheets to manage workflows and reporting. * Ability to prioritise tasks, manage deadlines, and resolve issues proactively with minimal supervision. Desirable Skills: * Experience in mobilisation or onboarding within a recruitment agency or project-based environment. * Familiarity with compliance, pre-employment checks, or contractor onboarding processes. * Exposure to remote or international mobilisation, including coordinating different time zones and locations. * Background in process improvement or participation in refining operational workflows. Qualifications: * Educated to A-level or equivalent as a minimum. * Further education in HR, Business Administration, or a related field is advantageous. * Professional certification in recruitment, HR, or project coordination is desirable but not essential. If you're a highly organised coordinator with a passion for candidate engagement and delivering a smooth mobilisation experience, we'd like to hear from you. Apply now to play a key role in connecting talent to opportunity.