Posted 23 June, 2026
Operations Assistant
milo HR
Dublin, Dublin, Ireland
Full Time
Reference: 1548935390
Vacancy Name
Operations Assistant
Function
Facilities/Studio
Office Location
Dublin
Business
Brown Bag
Type of Position
Full-time Contract
Job Description
At Brown Bag Films, our motto is simple: "We Love Animation™." And we mean it - we put our artists at the heart of everything we do. As one of the most creatively driven animation studios, we are passionate about creating high-quality, engaging content for kids and families everywhere.
We are currently looking for an Operations Assistant to join our talented team here at our Dublin studio. The successful candidate will provide first in class facilities services, including front reception services, travel arrangements and health & safety management.
This is a 12-month Fixed-Term contract based in Dublin.
Please note that our studio operates on a hybrid model, with a minimum of two days per week required in the studio.
The successful candidate must have the right to work in Ireland for the duration of the contract.
Key Responsibilities
• Supporting Studio Operations team with general studio upkeep.
• Supporting all departments with meeting arranging and set up.
• Stationary monitoring and ordering.
• Visitor arrangements and hospitality.
• Meeting room arrangements.
• Daily facilities checks and reporting.
• Desk and cleaning audit.
• Operations Coordinator backup.
Duties
• Meeting room preparation and support for 3rd party meetings.
• Visitor Hospitality arrangements.
• Committee events support and room preparation.
• Organise Office Catering as required.
• New employee support through induction.
• Review Desk bookings and skedda adherence.
• Monitor and review of studio cleaning and records.
• Maintain Health and Safety checks & records.
• Maintain Air Conditioning & lighting checks and records.
• Support internal employee moves and Skedda updates.
• Monitoring stock of stationery and supplies.
• Photocopier stocking.
• Ensure Coffee Machines are maintained daily.
• Monitor Studio kitchen supplies and ensure they are fully supplied.
• Coordinator cover for lunches and holidays.
• Other ad hoc duties as required
Key Requirements
Experience
• A minimum of 1 + years' experience in an admin, operations, or support role
• Hospitality or office-based experience is desirable.
Technical Skills
• Proficient in Microsoft Office 365
Other
• Strong organisational and time management skills
• Ability to manage multiple priorities and meet deadlines
• High attention to detail and accuracy
• Clear written and verbal communication skills
• Ability to liaise with stakeholders at different levels
Salary
28,700.00 - 30,000.00
Open to EU Candidates Only?
Yes
Expected Start Date
Operations Assistant
Function
Facilities/Studio
Office Location
Dublin
Business
Brown Bag
Type of Position
Full-time Contract
Job Description
At Brown Bag Films, our motto is simple: "We Love Animation™." And we mean it - we put our artists at the heart of everything we do. As one of the most creatively driven animation studios, we are passionate about creating high-quality, engaging content for kids and families everywhere.
We are currently looking for an Operations Assistant to join our talented team here at our Dublin studio. The successful candidate will provide first in class facilities services, including front reception services, travel arrangements and health & safety management.
This is a 12-month Fixed-Term contract based in Dublin.
Please note that our studio operates on a hybrid model, with a minimum of two days per week required in the studio.
The successful candidate must have the right to work in Ireland for the duration of the contract.
Key Responsibilities
• Supporting Studio Operations team with general studio upkeep.
• Supporting all departments with meeting arranging and set up.
• Stationary monitoring and ordering.
• Visitor arrangements and hospitality.
• Meeting room arrangements.
• Daily facilities checks and reporting.
• Desk and cleaning audit.
• Operations Coordinator backup.
Duties
• Meeting room preparation and support for 3rd party meetings.
• Visitor Hospitality arrangements.
• Committee events support and room preparation.
• Organise Office Catering as required.
• New employee support through induction.
• Review Desk bookings and skedda adherence.
• Monitor and review of studio cleaning and records.
• Maintain Health and Safety checks & records.
• Maintain Air Conditioning & lighting checks and records.
• Support internal employee moves and Skedda updates.
• Monitoring stock of stationery and supplies.
• Photocopier stocking.
• Ensure Coffee Machines are maintained daily.
• Monitor Studio kitchen supplies and ensure they are fully supplied.
• Coordinator cover for lunches and holidays.
• Other ad hoc duties as required
Key Requirements
Experience
• A minimum of 1 + years' experience in an admin, operations, or support role
• Hospitality or office-based experience is desirable.
Technical Skills
• Proficient in Microsoft Office 365
Other
• Strong organisational and time management skills
• Ability to manage multiple priorities and meet deadlines
• High attention to detail and accuracy
• Clear written and verbal communication skills
• Ability to liaise with stakeholders at different levels
Salary
28,700.00 - 30,000.00
Open to EU Candidates Only?
Yes
Expected Start Date
