Faculty Administrator

Position: Faculty Administrator

Contract: Full time, Permanent

Reports to: Faculty Manager

Location: Dublin 2

Overview:

Hibernia College is Ireland's only government-accredited online learning college and the country's leading primary and post-primary teaching institution. We also specialise in postgraduate and continuing professional development (CPD) programmes for students and teaching professionals across the globe. The college is an established leader in pioneering new education technologies and embracing change in the ever-evolving world of education.

Job Purpose:

The coordination of Hibernia College adjunct faculty is a busy and complex role. It requires commitment to providing a high-quality service to the student body and maintaining positive relations with a large panel of specialist and trained adjunct faculty across the country. The key purpose of the role is to ensure adjust faculty are secured in a clear and timely manner, to tutor students' Face-to-Face Days, online Tutorials and assessments according to the student calendar. Overarching, it is about the effective provision of a positive student experience across specific programmes.

Job Responsibilities

Overarching:

• Be aware of all quality assurance policies within the Hibernia College Quality Assurance Framework.
• Maintain accurate records as relevant to the role, in line with data protection policies, department procedures and college housekeeping procedures.
• Attend relevant meetings and record minutes when required.

Programme Related:

• Work with the Faculty and Events Manager to co-ordinate and secure faculty to tutor students' Face-to-Face Days, online Tutorials and assessments:
  • Understand the faculty requirements necessary to deliver the programme based on the student calenda
  • Understand the faculty role
  • Undertake the approach, confirmation, allocation, and contracting for each role. This includes the raising of Purchase Order
  • Maintain accurate records through the process, in accordance with procedure
  • Update academic and technical teams on current faculty status as required.
  • Understand the process for recruitment and performance management of facult
  • Understand the training resources available to faculty
• Be the point of contact for (non-academic) faculty queries by phone and email
• Communicate with faculty on an ongoing basis, where necessary, ensuring they have clear guidelines and instruction
• Direct faculty to appropriate policies, procedures, training resources or personnel, as required
• Securely store and maintain information in compliance with Hibernia College policy and GDPR regulation
• Aid continuous improvement measures undertaken by the department and the college
• Undertake any other duties required as determined by line manager

Requirements/Qualifications:

Essential:

• Proven experience in a similar role
• Excellent administrative and organisational skills with the ability to prioritise work and to meet strict deadline
• Strong planning, scheduling and co-ordination skills to track and deliver on the student calenda
• Excellent attention to detail a must, with an analytical mind and good numeracy skills
• Very strong knowledge of Microsoft Office - in particular, Excel
• Excellent interpersonal and people co-ordination skills
• Excellent communication skills with the ability to communicate in an unambiguous manner both verbally and in written format
• Ability to work on own initiative and within a team
• Clear evidence of an ability to work creatively to deal with various contingencies as they arise
• Displays a pro-active, enthusiastic and student-oriented approach to work

Desirable:

• Relevant third level qualification or diploma

• Proven track record of working effectively within a regulatory framework

Closing date for receipt of applications Wednesday 1st July at 5pm. Please note the College reserves the right to close the role prior to this date should a suitable applicant be found.