Space Planner Facilities Assistant - 12 Month Maternity Cover

About the Role:
As a CBRE Space Planner, you will work with client teams for all non-project-related inquiries throughout the space planning process.

This job is part of the Moves, Additions and Changes function. They are responsible for building space design, construction, and moving services.
Duties

• Space/Occupancy/Moves & Changes planning on client Campus in Dublin core focus.
• Space management of client campuses
• Reporting to client for Space planning on ongoing issues and updates on status of buildings and floors.
• Prioritising multiple customer requests to coordinate effective and supportive responses in a fast paced environment.
• Facilitating and managing building moves/reshuffles with teams on site
• Managing moves and changes - attending meeting and coordinating people/furniture moves with our supplier
• Interacting with Health and Safety for managing logbooks -
• Uploading Quotes
• Uploading signed permits
• Uploading signed rams
• Managing weekly/Monthly ongoing tasks
• New starters form
• Emea Ops Tracker
• Dedicated Spaces
• Export all seated people and allocation blocks
• Floorplans
• Supporting the client and their teams while also engaging and managing various contractors to ensure meeting project completion dates.
• Attending team meetings to coordinate weekly priorities and discuss current & upcoming projects.
• Working with various stakeholders gathering team logistics on occupancy and effectively planning and implementing optimum space allocations to meet their requirements.
• AutoCAD updates on floorplans
• Coordinating with Ops team, cleaning, security and catering to ensure all teams collaborate and communicate effectively.
• Analysing business processes to identify key opportunities for improvement
• Managing quotes from suppliers and identifying cost savings initiatives

KPIs

• Walk multiple assigned buildings on a recurring schedule to maintain floor plans for accuracy
• Update moves/floorwalk tracker(
• Updating tickets within 4 hours - Resolving in 48 hours

What you will neeed

• Bachelor's Degree preferred with up to 3 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.
• Ability to use existing procedures to solve standard problems.
• Experience with analyzing information and standard practices to make judgments.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with a strong inquisitive mindset.