Project Administrator

Project Administrator (Contract)

Location: Dublin (Hybrid)

Contract Duration: 6 months (with potential extension)

Overview

We are seeking a Project Administrator to join the Programme Management Office (PMO) on a contract basis, supporting the delivery of a portfolio of strategic change programmes.

This is an excellent opportunity for a graduate or early-career professional looking to develop hands-on experience in programme governance, reporting, and portfolio oversight, with exposure to a large-scale transformation environment.

You will work closely with Senior PMO Analysts and Programme Managers, ensuring accurate tracking of programme performance, high-quality reporting, and adherence to governance standards.

Key Responsibilities

Programme & Portfolio Support

• Provide day-to-day administrative support across multiple programmes and projects
• Maintain accurate programme data, including status updates, milestones, risks, issues, actions, and dependencies
• Support Programme and Project Managers with updates to central systems (e.g. Planview, reporting trackers)

Reporting & Governance

• Assist in preparing programme and portfolio reporting packs
• Collate and validate data for key metrics such as costs, benefits, and resource updates
• Maintain governance logs (Risks, Issues, Actions, Decisions)
• Document meeting minutes and track actions from governance forums

Financial & Resource Tracking

• Support tracking of programme budgets (actual vs forecast vs budget)
• Assist with resource planning and maintain workforce tracking data
• Provide basic analysis to identify variances or data inconsistencies

Controls & Compliance

• Maintain programme documentation and governance artefacts within central repositories
• Support adherence to internal change frameworks and governance standards

Stakeholder Coordination

• Liaise with Programme Managers, Finance, and PMO teams to gather required inputs
• Support coordination of reporting for committees and governance forums

Key Skills & Experience

Essential

• Degree (or equivalent) in Business, Finance, IT, or a related discipline
• Strong Excel and data analysis skills; comfortable working with numerical data
• High attention to detail and ability to manage structured information
• Strong written and verbal communication skills
• Ability to prioritise and organise multiple tasks effectively

Desirable

• Exposure to PMO, project delivery, or change environments (including internships/placements)
• Basic understanding of project governance principles (risks, issues, reporting)
• Experience using PowerPoint for reporting and presentations
• Awareness of financial services and/or regulated environments
• Familiarity with PPM tools (e.g. Planview, ServiceNow, or similar)

Personal Attributes

• Proactive, motivated, and eager to learn
• Analytical with a strong focus on accuracy and detail
• Collaborative team player
• Comfortable working within a structured, governance-driven environment

What's on Offer

• Opportunity to gain exposure to a strategic transformation portfolio
• Development of core PMO and programme governance skills
• Hybrid working environment in Dublin
• Potential for longer-term opportunities