Executive Assistant to MD daa Labs

Job Description

The Executive Assistant (EA) to the Managing Director of daa Labs plays a pivotal role in enabling the effective leadership, governance, and operational performance of daa Labs.

The EA provides high-level executive support to the MD, acting as a trusted partner who ensures the smooth running of the MD's office, supports strategic priorities, and enables effective engagement with senior stakeholders across daa, partner airports, and the wider innovation ecosystem.

Operating in a fast-paced, technology-led environment, the role requires exceptional organisational capability, discretion, judgement, and the ability to anticipate needs while managing complex and competing priorities.

The role will reward curiosity and provide opportunity to broaden your skill set within LABS and the daa group.

Responsibilities

Executive & Strategic Support

• Provide comprehensive executive support to the Managing Director and senior leadership team, including diary management, meeting coordination, travel and expenses claims, and preparation of agendas and briefing materials.

• Act as a central point of coordination between the MD and senior stakeholders across daa Group, Support the MD in managing strategic priorities, tracking actions, and following up on key initiatives and commitments.

• Prepare presentations, briefing notes, reports, and correspondence for internal and external engagements.

• Support governance processes for daa Labs, including SMT meetings: agenda planning, paper coordination, minute-taking, and action tracking.

• Assist with planning and coordination of quarterly and annual business cycles, including strategy reviews, operational planning, and performance reporting.

• Manage communications on behalf of the MD, ensuring timely, professional, and appropriately prioritised responses.

• Support internal communications within daa Labs, helping to ensure clarity, consistency, and alignment with daa Group objectives.

Operational & Office Management

• Support the effective operation of the MD's office, ensuring efficient processes and continuous improvement in ways of working.

• Coordinate logistics for senior-level meetings, workshops, off-sites, and external events.

• Regular office management responsibilities will form a key part of this role, requiring proactive oversight of day-to-day administrative and workspace operations

Project & Ad-hoc Support

• Provide support on specific projects or initiatives as required, including research, analysis, and coordination of inputs from multiple stakeholders.

Qualifications

Essential

• Significant experience as an Executive Assistant or Personal Assistant supporting a senior executive (MD, CEO, or equivalent), ideally within a complex corporate or innovation-led environment.

• Exceptional organisational and time-management skills, with the ability to manage multiple priorities and work under pressure.

• Strong written and verbal communication skills, with experience preparing executive-level documentation and presentations.

• High levels of professionalism, discretion, and emotional intelligence when handling sensitive and confidential information

• Proven ability to build trusted relationships with senior stakeholders.

• Build strong working relationships with senior leaders, executive assistants, and key contacts across daa Group

• Strong IT skills, particularly in Microsoft 365 (Outlook, PowerPoint, Word, Teams, Excel).

Desirable

• Experience working within a large, multi-stakeholder organisation.

• Familiarity with governance processes, board support, or regulated environments.

Personal Attributes

• Highly organised, proactive, and detail-oriented.

• Calm, resilient, and adaptable in a dynamic environment.

• Confident, credible, and able to operate at senior executive level.

• Solutions-focused, with strong judgement and the ability to anticipate needs.

• Strong sense of ownership and accountability.

Key Relationships

• Managing Director, daa Labs

• daa Group Executive Team and senior leadership

• daa Labs leadership team

• Similar roles within the daa group

daa is an equal opportunities employer committed to celebrating diversity & inclusion and recognising the value that difference can bring, both for our business and for our people. We encourage applications from candidates with diverse backgrounds, perspectives, and experience. We ensure our recruitment process is accessible to all and offer reasonable accommodations to applicants at all stages of the selection process

Any offer of employment will be conditional on the successful candidate demonstrating and maintaining eligibility to work in Ireland. It is a condition of your employment with daa to achieve and maintain the necessary training and security standards required for your position at all times.