Workplace Events Coordinator

As a CBRE Workplace Events Coordinator, you will assist with the coordination and execution of events on our client site in Dublin 15.

What You'll Do:

• Primary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.
• Work with client Event manager, vendors, and CBRE team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.
• Create a hospitable environment for attendees, event owners, and vendors on the day of the event.
• Assist with conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces. Take direction from senior team members.
• Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.
• Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related event items.
• Complete room checks and ensure technical and visual spaces are functional. Troubleshoot audio and technical issues.
• Manage a small inventory of event supplies.
• Coordinate master meeting and events calendar for small to medium-sized event spaces. Communicate events schedule with team and service providers.
• Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need:

• 2 years + of job-related experience with facilities & events
• Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.