Float Secretary

Float Secretary

Department: Global - Dublin

Employment Type: Permanent

Location: Dublin

Description

DAC Beachcroft Dublin is looking to recruit a Float Legal Secretary to work within the office assisting teams in general. We are seeking a secretary who is accustomed to working in a busy environment. The role will be office based with working hours of Monday to Friday 10am to 6pm and full training will be given.

Key Responsibilities

• Preparing correspondence and documents from digital dictation
• Preparing briefs
• Creating, amending and formatting legal documents and templates with a high degree of accuracy
• Updating the MI databases
• File management, including/both physical and electronic filing, scanning, photocopying and archiving
• Liaising with experts/counsel
• Arranging meetings/consultations
• Diary management
• Assist with expense claims
• Booking of meeting rooms
• Issuing large documents such as briefs to Counsel/experts via OneDrive
• Billing preparation and issuing bills to clients
• Debt collection
• Booking travel

Skills, Knowledge & Expertise

• Proven experience of working as a Legal Secretary however full training will be given
• Strong dictation experience
• A minimum of 60 wpm
• Proficient use of Microsoft Word, Excel, PowerPoint, PDF Docs and OneDrive
• Strong attention to detail and accuracy is essential
• Excellent administration skills
• Ability to work on one's own initiative
• Ability to draft correspondence when asked to do so
• Excellent organisational skills
• Ability to prioritise large workloads
• Ability to multi-task and work to strict deadlines
• Team orientated and collaborative with a flexible attitude
• Professional telephone manner and excellent communication skills, both written and oral
• The candidate should have a positive, helpful and cheerful attitude
• Experience of preparing briefs